"The Ageing Worker"
Exhibition & Sponsorship Prospectus
Exhibition Build: Tuesday 10th June 2013
Conference & Exhibition: Tuesday 10th – Thursday 13th June 2013 inclusive
Dear Exhibitor
It is a great pleasure to invite you to participate in the Society of Occupational Medicine’s 2013 Annual Scientific Meeting to be held at the Bournemouth International Centre, UK.
Why choose SOM ASM to Exhibit
The Society of Occupational Medicine is the UK organisation for all doctors working in or with an interest in occupational health. Affiliate membership is also open to other healthcare professionals working in occupational health.
This Conference is highly relevant to doctors, nurses and other professionals involved in improving occupational health in: Industry, Academic Institutions, The Armed Forces, Private Practice and General Practice.
Some 200 plus medical delegates attend who are able to influence the purchase of many items of equipment and consumables will be available during break times to meet with service-providers and recruitment agencies.
We invite your company to become involved, to contribute to the Conference not only by exhibiting but also by contributing teaching sessions and sponsoring educational events throughout the Meeting.
In return, your firm will receive high profile and contribute to your marketing initiatives by:
- Gaining market opinion as well as profile
- Creating sales contacts and goodwill with users
and
- Updating your staff on the current trends in techniques and developments
Companies are invited to organise workshops and satellite symposia as part of the programme. These are always a very popular aspect of a conference experience for delegates.
The members of the Conference Organising Committee as well as the SOM look forward to working with you regarding your participation, for mutual benefit.
Pre-conference activity:
The SOM wishes to be more proactive with regards the returns available to companies supporting the SOM Annual Scientific Meeting. The SOM intends to profile further committed sponsors and exhibitors on the website by not only including the company logo but introduce from the start an editorial profiling you firm plus a link to any particular product.
We will ask your firm to participate in promoting the Conference in newsletters and company websites both in the UK and amongst your affiliates.
On booking we will ask you to send:
a current high resolution file of the company logo plus
an editorial for posting on the SOM ASM 2013 website (on receipt of payment).
details of where the conference maybe promoted through your company networks and mailing lists.
Programme
We are inviting international experts to share their knowledge and we have also set aside time within the programme for oral presentations and posters. We invite all colleagues (from industry too) to submit abstracts – be they case histories, academic studies or policy reviews.
Programme Outline:
At the 2013 ASM we intend to address key aspects of Occupational Health practice including:
- Retirement
- Safety Critical Assessment
- Manual Tasks
- Failing Ability Symptoms
- Cognitive Feature
- Screening
PROGRAMME FEATURES:
- Keynote lectures from invited speakers
- Oral presentations
- Poster presentations
- Networking opportunities
- Workplace Visits
We will update this website as the project progresses. In the meantime, we urge you to note the dates of SOM ASM 2013 in your diary and to begin planning your firm’s involvement.
Webcast
To reach more professionals the Organising Committee would like to plan ahead and fund a webcasting project. The webcast will record the plenary sessions throughout the three days of the Conference. This will be made available to SOM Members free of charge and to non members on a pay per view basis depending on corporate support.
The SOM invites your company’s participation in supporting the webcast project by purchasing an advertisement and link option associated with the cast at the time of booking your stand.
The plan is to have an advertisement page for all those visitors entering the site to view. The cast will be available for at least 11 months post Conference.
General Information
Welcome to Bournemouth
Venue: Bournemouth International Centre, Exeter Road, Bournemouth, BH2 5BH
Website:www.BIC.co.uk
Exhibition Hall
The Exhibition will be held in the Purbeck Lounge, alongside catering and poster areas and just outside the main hall for sessions. To encourage the flow of delegates, lunches, coffee and tea breaks are planned to be in the Exhibition area.
Exhibition Rates for Tuesday 10th – Thursday 13th June 2013 inclusive (rates space only)
Prices are from £250.00 per square metre for space only (plus VAT) exclusive of any service or extras. The fee for a 3 x 2 metre stand is £1,500 plus VAT.
Three Day: Tuesday to Wednesday inclusive exhibiting The fee for a 3 x 2 metre stand is £1,500 plus VAT.
Two Day: either Tuesday/Wednesday or Wednesday/Thursday inclusive exhibiting. The fee for a 3 x 2 metre stand is £1,075 plus VAT.
The space rental fee includes:
- Stand space and 1 socket
- Full Registration for up to 2 executives (including lunch, coffee and tea each day)
- Executives are able to attend scientific sessions
- Delegate List
- Programme Book x 1
- Acknowledgement in the Programme Book and by a collective slide at the end of each session
- Acknowledgement on the Conference Website.
- Link from the Conference website using your Company’s logo an editorial and link to the company website on payment
- Advertisement in the Programme and Abstract Book (size subject to editorial discretion).
NB: No shell scheme, electrics or tables and chairs are included in the cost.
Space Allocation: Space will be allocated on a first ordered basis using the website reservation system.
Payment in full is due on booking. Provisional bookings will be held for a maximum of 14 days
Cancellation and Refunds
Notification of cancellation or reduction of stand space must be submitted in writing. Cancellation or reduction of stand space will be accepted until 10th April 2013 with a refund of the total fee less 25% administration fee. No refunds will be made for cancellations or reductions after 14th April 2013.
Exhibition Opening Times (subject to confirmation):
| Tuesday 11th June 2013 | 09.50 – 17.00 |
|---|---|
| Wednesday 12th June 2013 | 09.00 – 14.00 |
| Thursday 13th June 2013 | 09.00 – 15.30 |
Important Dates:
| Dates of Main Conference: | 10th June – 13th June 2013 |
| Early Registration Date: | 1st May 2012 |
| Abstract Submission Deadline: | 1st February 2012 |
MAJOR SPONSORS
Major Sponsors will receive additional profile in association with this event. Companies contributing major support to the 2013 ASM will receive:-
- Acknowledgement in the publicity as Platinum, Gold, or Silver , with Registration Confirmations and Conference information.
- Major sponsor status acknowledgement in the Programme Book and a 2-colour advertisement.
- Company logo displayed on Conference website.
- Company logos on drop banners on the Conference platform.
Levels of Sponsorship spend:
| Platinum | minimum of £7,750 in addition will receive a four colour advertisement in the Programme Book, 40% discount on Satellite Symposium Fee. |
| Gold | minimum of £6,250 in addition will receive a four colour advertisement in the Programme Book, 20% discount on Satellite Symposium Fee. |
| Silver | minimum of £2,750. Benefits as above. |
The level of sponsorship making up the entry levels can consist of opportunities listed in this Prospectus or other opportunities the sponsoring company may wish to discuss.
To discuss major sponsorship opportunities please contact Peter Mainprice at the Conference Secretariat on
Tel: +44 (0) 1794 511331/2.